Document Library

Classified Staff Letters

• 9 Month Temporary
• New Hire
• Reallocation

University Staff Letters

Complete and/or make choices in each highlighted section filling in the blanks as appropriate. Delete highlighted instructions, underlines, and references. Please check final formatting and page breaks.

You must have your draft letter reviewed by Human Resources prior to submitting for signatures; please submit the letter for review via Cherwell (https://hrhelp.uccs.edu/cherwellportal/hr#0) for letter of offer review for staff.  After HR review, add your HR Consultant to the routing sheet at the end of this document and insert the HR signature first in the approval queue.

• New Hire
• New Hire (Below 50%)
• Officer (VCs and Associate VCs - for a dean hire, go to the Dean and Faculty Member - tenure at hire - template under Faculty)
• 9 Month Temporary
• Memorandum of Understanding for Employees in University Staff Positions
• Reclassification

Staff Teaching a Course

• Teaching Outside the Home Department (with Pre-Approval for Additional Pay)

Interim Appointment

Prior to filling out the appropriate letter below, please ensure you have requested a salary analysis for the intended incumbent. A request form is not required unless you need to search for the interim incumbent.

Use the attached decision tree to understand the position number to use, the interim letter of offer template to use, and other important information regarding the intended incumbent of this position.

Notes:

• Interim appointments should ordinarily be 6 months or less per CU APS
• No posting required for interim appointment, but is required to fill the position regularly
• You must take action to end the interim appointment. Provide an email or memo with end date to HR to initiate the termination of the interim appointment.

Letters:

• Decision Tree
• Interim Letter of Offer - Current Employee
• Interim Letter of Offer - New Hire

• Retiree - ORP
• Retiree - PERA

All Employees

• New Employee Checklist
• New Supervisor Checklist

Classified

• PERA Member Information
• SSA 1945

Faculty

• Faculty Election to Defer Receipt of Salary
• Faculty Pledge (Formerly Faculty Oath)

Additional Pay

• Additional Pay Form - UCCS
• Additional Pay Pre-Approval for use with Adobe Sign
• Additional Pay Request for Summer Non-Sponsored Research
• Additional Pay Request for Summer Sponsored Research - Summer Salary Tool

Other Pay

• Gift Card Authorization Request
• Hand-drawn Warrant
• Over-payment Notice
• Discretionary Pay - Temporary Pay - Classified Employees

Classified Staff

• Performance Management Program - 5-Point Planning & Evaluation Form for Classified Employees
• Classified Staff Evaluation Instructions
• Performance Management Program - Dispute Form

Faculty

• Annual Performance Rating Form for Faculty

University Staff

• Annual University Staff Evaluation Form (includes employee self-evaluation and supervisor rating)
• Performance Rating Rubric & Guidance - University Staff

Sabbatical

• Sabbatical Application
• Sabbatical Application for LAS
• Sabbatical Change Form
• Sabbatical Report

Other

• Professional Plan
• Tenure Clock Stop Request
• Tenure Track Review Schedule
• UCDF-7 Reappointment, Promotion & Tenure

• Employee Separation Checklist
• Employee Separation Ticket
• Request to Access Electronic Forms of Others
• Account Disabling and Request to Access Form
• Resignation Acknowledgement for Classified Staff

Letter Templates

• End of Sponsored Programs Funding
• Temporary Appointments

• ADA Request
• Religious Accommodation Request Form
• Alternate Work Schedule/Location Request and Agreement
• Colorado State Personnel Appeal and Dispute Form
• Person of Interest (POI) Worksheet
• Scope of Work (for Independent Contractors)
• Tuition Benefit Form for PPSC (must be certified by Human Resources)
• Vita Format
• Whistleblower Complaint Form
• Classified Employee Break Allowance

Complete HCM Document Library

• Adding a Person of Interest (POI)
  • This guide describes the process for adding a Person of Interest (POI).
• Creating a Position With Funding
  • This guide describes how to create and update positions and the non-person profiles (job descriptions), and if necessary, prepare to feed data to CU Careers for recruitment.
• Entering Job Changes
  • HCM lets you make changes to an employee’s job and position including: Appointment, Supervisor, Appointing Authority, Location, FLSA, Pay Group, Working Title, and Faculty Promotion.
• Entering Separations
  • This guide describes the process for entering a separation using an ePAR Non-Pay Action.
• Maintaining a POI Relationship
  • This guide describes updating the sponsor, department or business unit, extending the planned exit date, as well as activating or inactivating a POI.
• Running Queries
  • This guide describes how to access and run queries in HCM.
• Transaction Pages and Action Reasons
  • This job aid will help you select the correct ePAR transaction you need to complete the task at hand.

Complete CU Careers Document Library

• ACE Set-up and Management
  • This guide shows how to configure pre-screening questions using the ACE methodology to help identify top candidates.
• Candidate Selection Workflow: Direct Hire
  • See how direct hire workflows work in CU Careers.
• Candidate Selection Workflow: Recruit
  • This job aid walks you through the workflow to hire a recruit.
• Creating Prescreening Questions
  • This guide describes how to create requisition-specific prescreening questions as well as how to add questions from the library of questions HR has created in order to make it easier to identify top candidates.
• Dispositioning and Reverting Candidates
  • This document outlines the steps to disposition, revert or reject a candidate in CU Careers.
• Performing a Direct Hire without Posting
  • This guide describes how to hire a previously identified student or temporary employee using the Direct Hire without Posting candidate selection workflow (CSW).
• Sending Correspondence to Candidates
  • This guide describes how to send correspondence either by template or from scratch.
• Viewing Requisitions and Statuses
  • See how to easily view statuses for all current requisitions or a single one.

Complete MyLeave Document Library

• My Leave for HCM Community Members
  • This guide provides HCM Community members instructions for how to log in to My Leave as an employee to edit that employee's timesheet and calendar.
• My Leave Basics: Setting Preferences and Entering Time
  • This guide describes basic features of My Leave.  The procedures in this guide can be used by all users of My Leave including supervisors and HCM Community Members.
• Selecting Earning Codes
  • The job aid below describes selecting earnings codes in My Leave.

General and Abbreviated Search Process

• Abbreviated Search Process
• Generalized Search Guidelines (Below Director Only)

Search Process

• New Employee Orientation Process
• Search & Hire Guide
• Search Committee Guidelines
• Offer and Compensation Checklist for Hiring Authorities
• Formatting a Classified Staff Job Posting
• Formatting a University Staff or Faculty Job  Posting
• Candidate Care Timeline
• Guidance - Lecturer Job Postings

Faculty & Lecturers

• Collaborative Research Affiliation Guidelines
• Rubric Template and Disposition Codes for Instructor Search
• Rubric Template and Disposition Codes for Tenure Track Faculty Search

University Staff

• Job Code Matrix 

• Summer Research Guide
  • The purpose of these guidelines is to provide the information necessary to enter summer salary for academic year (AY) faculty.
• Summer and Fall 2024 Contract Information
  • Faculty Contract Frequently Asked Questions
• Step Pay
  • Resources for Supervisors

• Procedure for Reasonable Suspicion of Drug or Alcohol Impairment at Work
  • Refer to Reasonable Suspicion of Drug or Alcohol Impairment at Work Procedure for information.  For additional resources go to the Guidance Library and search under Alcohol or Drugs.

• Cherwell User Guide
  • This guide is designed for campus business partners and UCCS employees to access and utilize the Cherwell Web Client to include; accessing the portal, navigating the portal, attaching documents, abandoning a ticket, and adding comments to an existing ticket.

• Adobe Sign: Set up your user profile
  • Within this guide, you will find the recommended first steps for getting your Adobe Sign user account configured and ready to send transactions.
• Adobe Sign: Sending documents for signature
  • Adobe Sign makes it easy to send a document to others for signing. You can send to just one person or send to multiple people to sign.
• Adobe Sign Video Tutorials
  • Learn the basics, or refine your skills with tutorials designed to inspire.
• Employee Wellbeing Resources
  • Wellbeing resources for employees

University of Colorado Colorado Springs

2024-2025 Holiday Schedule

The campus is closed on the following dates

Academic Affairs for Faculty Actions

View Calendar

Academic Calendar for Students

The following calendar is maintained by Office of the Registrar. Questions can be directed to 719-255-3361.

View Calendar

Human Resources holds training, new hire orientation and quarterly PPL meetings. The following link can be used to find registration links for upcoming events.

HR Events Calendar