Technical tools available to HR business partners for use with HR related tasks
Human Capital Management
Human Capital Management (HCM) is the most important tool for HR business partners. Campus business partners will use HCM for a variety of tasks, i.e. entering appointments, approving position data, PET entry and approval. For access, click the link above to view training requirements and begin an OIM request. By gaining access to the PPL Role in HCM, business partners will also receive access to CU Careers and MyLeave.
Human Capital Management
CU Careers is the applicant tracking system used by UCCS. CU Careers is used for posting available positions and recruiting applicants and ultimately selecting a final candidate for hire. Applicant data from CU Careers feeds to HCM.
Human Capital Management
MyLeave is the official method for time keeping at UCCS. PPLs are typically responsible for posting timesheets after they are approved. Business Partners with the PPL role in HCM will have access to MyLeave department views.
Human Resources Service Tools
Human Resources uses a service management system called Cherwell. Business partners, other campus users and external customers submit a ticket through the self-service portal or via email at firstname.lastname@example.org. All requests for HR service should be submitted via Cherwell. Access is granted to the self-service portal by logging in with your UCCS credentials.
Human Resources uses a content management system called OnBase to maintain electronic records. All personnel files are stored electronically using OnBase. Other HR documentation that is not a part of the official personnel record may still be stored in OnBase. Users who perform specific tasks in coordination with HR may receive access to OnBase.
Candidate Selection Tools
Background Checks & I-9
Human Resources uses a screening and verification system called HireRight to process background checks and verify employment eligibility. I-9s are initiated based on federal compliance requirements. Background checks are initiated according to APS 300-022. These processes are completed by HR and business partners do not need access to HireRight.
Skill Survey is an automated reference checking tool used during the search process to gain feedback from top applicants' peers, managers and subordinates prior to extending an offer. To gain access to Skill Survey, please send your name, title, and phone number to email@example.com. Business partners must complete required training before access will be granted.
Training & Professional Development
Skillsoft is a leraning management system used for required online training, instructor-led training courses or choose from more than 25,500 titles in SkillSoft Books. SkillSoft is accessed through the CU employee portal and can be found on the home page. Some of the courses in the CU catalog are required; others are dependent on specific work or role responsibilities. Consult the CU training matrix to see what courses you may be required to take.
LinkedIn Learning is a professional development tool which provides over 13,000 expert-led courses on in-demand skills to provide employees with opportunities to learn new skills or refine current skills. Employees will have the option to connect the CU LinkedIn Learning account accessed through their portal to their personal profile on LinkedIn. Linking accounts will provide a more personalized experience with specialized course recommendations based on your job title, skills and industry.
Web & Desktop Applications
Employees at UCCS have access to a variety of web and desktop applications to promote efficiency. Many applications are accessed via the MyUCCS Portal, others can be downloaded as desktop applications. Office 365 is available on your university owned PC and up to 5 personal devices. For more information on Office 365 click here. For a full list of available applications visit the UCCS Office of Information Technology.
The UCCS Portal is a website where faculty and staff access employee self services such as direct deposit, benefits and pay stubs. Many systems are accessed through the CU Resources tab in the portal. To access your UCCS Portal go to http://my.uccs.edu.
Signature Approval Routing
Adobe Sign is used for electronic signature routing and approval workflow. UCCS holds an enterprise license for this software. HR business partners who need to route letters, memos and forms can request access by emailing firstname.lastname@example.org and requesting HR business partner access to Adobe Sign.
Secure File Sharing
Filelocker is an approved alternative to file sharing services such as Dropbox and Google Drive. Using Filelocker allows users to upload files to securely share with people both in, and outside of, UCCS. Filelocker accounts, available to faculty and staff, can be accessed using UCCS credentials at https://filelocker.uccs.edu.
Microsoft Teams is a collaboration tool used for chatting with other employees, video conferencing, organizing tasks, file storage and much more! To download the application follow the link above. Employees can log into Teams by using their UCCS credentials.
Human Resources recommends the use of the featured tools but does not troubleshoot or administer access. For help with these tools, please contact the OIT Help Desk at 719-255-3536.