HR Training | Human Resources

•   The most powerful tool we have for searching for potential duplicate ID’s is the Transaction Launch page. It transcends department, campus and row level limitations so you can search the entire CU employee database; it will find employees and non-employees, allows searches by partial name, SSN, date of birth and last 4 of SSN.
•   Fuzzy searches (by partial name, birth date alone, etc.) are much more effective than exact ones, as exact ones will be tripped up by any differences in spelling. One I find particularly effective is just to search by birth date and scan the list you get for possible matches. This allows you to see spelling differences, possible name changes, and other signals that you might have found a match. Try several different ways of searching, again by partial information to have the greatest chance of finding a match.
•   Matches by name alone are often not really the same people, and we’ve even had matches by both name and birth date that actually were two people – so scan other information (phone number, personal email, addresses) and consult the employee or others in your department if you are at all unsure of the match. Combining two people is even more serious than creating duplicate ID’s, as it opens the possibility of one person seeing the personal and confidential information of another.

Please refer to the link below for more information:

HCM - Avoiding Duplicate ID

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Avoid Duplicate ID's