New Employee FAQs
New Employee FAQs
You are eligible to enroll in benefits on or after your first day and must enroll within your first 31 days with UCCS. For help in enrolling in benefits, visit Employee Services - New Employees Benefits & Wellness.
Employee ID numbers are assigned after an employee has completed their I-9 process (showing proof that you are eligible to work in the United States) and have been entered into the payroll system. It takes about 48 hours after you complete the I-9 process before you will receive your employee ID number. You will receive an email with your employee ID and instructions to claim your UCCS account after you have been entered into the system. If you have not received this email within one week after your start date, please contact HR at 719-255-3372 or hrhelp@uccs.edu.
The Holiday Calendar is available in the HR Documents Library in the calendars section: https://hr.uccs.edu/document-library
UCCS has moved to a fully digital ID card system called the Lion Onecard. Find out more here:
New employee orientation is offered once per month in the University Center. The agenda for orientation includes a review of employee benefits, perks, and important campus information.
If you are a Classified Staff member, you will receive a presentation from COWINS starting at 8:15 am. If you are Faculty or University Staff, you orientation will start at 9;00 am. Orientation will be completed by noon.
View upcoming sessions on the HR Events Calendar or log in to SkillSoft and register for a session here once you have access to the My UCCS portal.
Please also review the payroll and benefit orientation videos found here: https://www.cu.edu/employee-services/benefits-wellness/new-employees.
Parking permits can be purchased from Parking and Transportation Services via the Parking Portal. For information about purchasing an employee parking permit, visit the PTS website.
The main form of payment is direct deposit. However, if an employee fails to complete the direct deposit information in the myUCCS portal, before a payroll is run, a pay card will be sent to the employee’s home address on file.
For instructions on how to set up your direct deposit, view the CU page here.
12-month Faculty and Exempt University and Classified Staff only need to report their exception time (i.e. vacation and sick leave). Non-exempt (eligible for overtime) staff need to record their working hours. We do this in a system called “My Leave”. This is available in the UCCS employee portal.
The first time you go into your calendar in My Leave it will prompt you to set your “preferences”. For assistance, please contact your department’s Human Resources Liaison. To view a step-by-step guide for setting your preferences, visit the CU website here.
If you are a non-exempt employee (eligible for overtime) please make sure your preferences are set up with your regular working hours schedule. When you enter your time in each day, please make sure the total for the week equals the amount set in your preferences. Otherwise, if you don’t have enough hours in your calendar, you will have pay docked from your paycheck.
Classified or University Staff must complete the following training in the SkillSoft system within 60 days of their start date.
- CU: Fiscal Code of Ethics
- CU: Information Security and Privacy Awareness
- CU: Discrimination and Sexual Misconduct - UCCS
Faculty must complete the following training in the SkillSoft system within 60 days of their start date.
- CU: Fiscal Code of Ethics
- CU: Information Security and Privacy Awareness
- CU: Discrimination and Sexual Misconduct - UCCS
- CU: Americans with Disabilities Act (ADA)
- CU: FERPA for Faculty
Additional training may be required by your specific department or for access to university systems.
Training must be done during paid work hours only. Full access to the employee portal will not be granted until your start date.