Reporting Leave - Campus Closure

During inclement weather, the campus may remain open and fully operational, but some employees may need to take time off. If the campus is open and an employee does not feel safe traveling, they should not do so. Employees who can work from home are encouraged to do so. If remote work is not possible due to caregiving responsibilities or job duties, employees may use sick or vacation leave. Supervisors should be understanding and flexible when working with employees who choose to work from home or use leave under these circumstances.

Should the campus be closed by the Chancellor or designee due to weather or other emergency event, administrative leave for Classified and University Staff* will be authorized as follows:

Full Day Campus Closure

• Administrative leave is granted to all employees scheduled to work (whether reporting on campus or remotely)
• Employees who are already on approved vacation, sick, or other type of leave when a closure occurs may substitute one day of administrative leave for the previously approved type of leave.

Partial Day Campus Closure

• Administrative leave is granted to all employees who report to work on the day of partial closure (whether reporting on campus or remotely)
• Employees who are already on approved vacation, sick, or other type of leave when a partial closure occurs may substitute the time of administrative leave for the previously approved type of leave.

Essential Services

• Essential services staff who are required to work on campus during a campus closure are paid at the regular rate for the hours worked.
• Essential services staff who are required to work on campus during a campus closure may be granted an equivalent amount of administrative leave which must be taken within 90 days of the campus closure.

Early Release

• Early release time which has not been authorized by the Chancellor or designee shall be charged to personal leave or leave without pay.

Sick Leave

Employees may use sick time leave in the following circumstances:

• When the employee needs to care for a family member whose school or place of care has been closed due to inclement weather, loss of power, loss of heating, loss of water, or other unexpected occurrence or event that results in the closure of the family member’s school or place of care.
• When the employee needs to evacuate the employee’s place of residence due to inclement weather, loss of power, loss of heating, loss of water, or other unexpected occurrence or event that results in the need to evacuate the employee’s residence.
• For additional uses of sick time, please see APS 5062.
   

*These procedures do not apply to student employees or temporary employees.