Current Employee FAQs

Please create a Cherwell Ticket here through the self-service portal. Once you enter the portal you will be able to choose Paycheck Issue below the category Payroll & HCM Operations. You may also send an email to hrhelp@uccs.edu.

Monthly Employees: Pay day is the last working day of the month. To view the payroll calendars, click here then select the Payroll Production calendar.

Bi-Weekly Employees: Bi-weekly employees are paid every other Friday based on time entered into My Leave. To view the bi-weekly payroll calendar, click here.

Common deductions can be found here: Paycheck 101: Deductions

If you have questions about a deduction from your pay, contact Employee Services at 1-855-216-7740, option 2.

Access your pay advice in the portal

1. Ensure your popup blocker is turned off
2. Log into the employee portal
3. Select the CU Resources tab
4. Open the top, center CU Resources Home dropdown menu, then select My Info and Pay
5. Click on the Paychecks tile

Sick leave cannot be cashed out upon separation except in the case of retirement. If you are eligible to retire, you may receive 1/4th of your balance.

Vacation is paid out up to the max amount depending on employee longevity. Contact HR at hrhelp@uccs.edu if you have questions about leave payout upon separation.

Exemptions on your W-4 can be set up or changed in your UCCS portal. 

The form can be quickly accessed in the My UCCS portal by following these steps on or after February 1st*:

• Log into the employee portal.
• Select the CU Resources tab. (CU System employees can skip this step.)
• Open the CU Resources Home dropdown menu at the top, center of the page and select My Info and Pay.
• Choose the W-2 tile. Employees will be prompted to verify their identity before they can access this information.

If employees see two W-2s (CU and CUR), we recommend they submit the ADP W-2 with their tax filing. This W-2 is a combination of CU and CUR wage and tax information.

Submitting multiple W-2s from the same company or with the same EIN may cause confusion with the IRS and states. This may cause a delay in processing their tax return.

*If you are no longer a CU Employee, the W-2 will be mailed to your mailing address on file on or after February 1st. 

Questions regarding the W-2s, information can be found here.

For additional assistance, please contact an Employee Services payroll professional at 303-860-4200, option 2. 

All staff and 12-month faculty must submit a timesheet every pay period (bi-weekly or monthly). Leave and hours worked are reported using My Leave. Exempt employees should report any exception time (leave). Non-exempt employees should report all hours worked. If you have questions, please send an email to hrhelp@uccs.edu.

To view step-by step on how to set-up your preferences or enter your time in My Leave, click here.

To speak with a Human Resources representative about a concern or grievance, contact Human Resources at 719-255-3372. They will direct you to a member of our Employee Relations staff who will be able to assist you.

If you would like to submit a report anonymously, please visit the EthicsPoint website for more information.

Other resources are available to you including:

• Office of Institutional Equity

• Ombuds Program

• Student Disability Services

• Dean of Students

• Veteran Services

There are a couple different qualifications that you must meet in order to go our on FMLA or disability. Please create a Cherwell Ticket here through the self-service portal. Once in the portal, select FMLA under the Employee Relations category. The HR Compliance Coordinator will promptly get back with you to explain the steps needed to take for FMLA or go out on disability.

Yes, FMLA is federally mandated.

We require managers and employees to conduct a formal annual performance review based on the requirements specific to their employment group. This review documents and highlights the previous year’s accomplishments and overall performance.

Requirements and timeline are different for university and classified staff as well as for faculty. For information on evaluation dates, deadlines, rating scales, forms and training opportunities, visit the Performance Management page. 

Please submit a Cherwell Ticket here through the self-service portal. Once in the portal, select Training Requests under the Employee Relations category. The Employee Relations Team Lead/Training Coordinator will contact you to get more information about your team and set up team building session or series.

Employee Services handles everything from PERA, 401s, Healthcare, Dental, Short or Long term Disability, Life Insurance and more. If you are wanting more information on these topics you can call Employee Services at 1-855-216-7740 Option#3. Please have your employee ID# ready. Or visit their website.

Yes! Employee Services will be happy to answer any questions over the phone regarding your benefits or you can schedule an appointment to meet with a representative on the 2nd Tuesday of each month. You can reach Employee Services at 855-216-7740 Option #3. If you would like to make an appointment online, click here. 

Transfer:
You must be a current state classified employee in the same job class or in a job class at the same grade maximum. In addition, you must meet the general and special qualifications of the specific position.

Voluntary Demotion: 
You must be a current state classified employee in a job class which is at a higher grade maximum than the vacancy. In addition, you must meet the general and special qualifications of the specific position. 

Reinstatement: 
You must have been a certified state classified employee in the same job class or in a job class at the same grade maximum and left state government in good standing. In addition, you must meet the general and special qualifications of the specific position.

If you are in need of a letter verifying your employment with UCCS, you may email your request to hrhelp@uccs.edu. Please include your name, title, and purpose for the letter, i.e. home loan. Please also state if there is any specific information that the requester is needing to know, i.e. salary or contract details.