Conflict of Interest

Conflict of Interest

Employee Conflict of Interest Form

Please complete within 30 days of employment or change in conflict.

Attention: Please be advised the online COI form is currently unavailable. It will be available again on January 6, 2025. If you need to submit a COI form during this time, please contact the COI Office by emailing hrhelp@uccs.edu.

Completing the Form

In order to achieve more consistent compliance with the Conflict of Interest policy, Disclosure and Management of Conflicts of Interest or Commitment, a new process for completing the UCCS Annual Disclosure will be implemented in November 2020.

The policy requires all employees to submit a conflict of interest disclosure within 60 days of hire and thereafter annually, and within thirty (30) days when there is a change impacting the actual or perceived conflicts of interest or commitments. Disclosures shall include nepotism, outside employment, outside financial interests, and additional activities implicating other university interests to be reviewed for possible conflict of interest or commitment. 

What does Conflict of Interest Mean?

Conflicts of interest refers to situations in which financial, professional or other personal considerations may directly or indirectly affect, or have the appearance of affecting, an employee’s professional judgment in exercising any university duty or responsibility in administration, management, instruction, research, or other professional activities.

A conflict of commitment refers to a situation in which outside relationships or activities interfere with, or have the appearance of interfering with, an employee’s commitment to the employee’s university duties or responsibilities.

Annual Disclosures

Beginning November 1, 2021, Human Resources will request the annual disclosure to be completed during the last two months of an employee’s annual performance evaluation period. The requested timeline for the annual disclosure to be completed for our three employee groups will be:

 

Faculty April 1st – June 30th
University StaffApril1st – June 30th
Classified Staff February 1st – March 31st

 

We hope that this new annual timeline will make it easier to remember to complete the annual disclosure because it will be completed during the same timeframe each year going forward.

 

New employees must still complete the disclosure within 60 days of hire and current employees will complete the disclosure within 30 days of any change impacting actual or perceived conflicts of interest or commitments, including any job changes or additional roles at the university.

 

Conflict of Interest Policies

How often do I have to complete the disclosure?

The Annual Disclosure must be completed at a minimum of once per year. If there is a change in conflict, you must update the disclosure.

Will I ever need to complete the disclosure more than once per year?

There are two exceptions to completing the disclosure annually. Employees must complete the disclosure again if:

  • Change in existing conflicts (financial/business relationships, family member employment at CU, outside employment, etc.)
  • Upon a job change (i.e. transfer from staff to faculty, classified to university staff, etc.)
How do I verify if I have already completed the disclosure?

To verify that your Conflict of Interest (COI) disclosure was completed within the last year:

  1. Log into your UCCS Portal
  2. Review your Training Summary (Training > Training Summary)

The course is titled "UCCS Conflict of Interest" and is valid for one calendar year.  If your status has changed or you are due to update COI, please click on the gold button at the top of this page to complete another disclosure.